Art. Work.

Job title:  School & Family Programs Coordinator
Contract Dates: September 24, 2018 -   March 22, 2019
$18/hour, 35 hours per week, 25 weeks worked

Dealine to apply: August 31, 2018

Language(s) of work: French and English mandatory


The Ottawa Art Gallery (OAG) is seeking a highly motivated recent graduate with a strong interest in arts administration and museum education to join the OAG team as School & Family Programs Coordinator. This is a paid internship opportunity offered through the Young Canada Works program. Please see the eligibility requirements below.  An ability to speak and write fluently in French is an essential qualification for this position.

The School & Family Programs Coordinator will provide essential administrative, communications, and program delivery support to the OAG’s Public, Educational and Community Programs department. The ideal candidate has strong communications and organizational skills as well as a strong knowledge base in the arts. The coordinator will occasionally be required to give exhibition tours and deliver hands on creative workshops. Evening and weekend work will also occasionally be required.

Main Tasks:

  • Manage incoming tour bookings and requests from school groups;
  • Liaise with teachers and school administrators, and respond to all booking inquiries;
  • Schedule educators to deliver tours and workshops;
  • Track and submit educator timesheets;
  • Liaise with educators and prepare tour notes, workshop outlines etc.;
  • Order art supplies and monitor equipment needs and upgrades;
  • Coordinate content for OAG’s monthly family programs newsletter;
  • Manage the monthly family programs mailing list;
  • Collaborate with OAG’s marketing department to share content on social media;
  • Coordinate setup, delivery and materials for weekly and monthly family programs;
  • Deliver and or assist with tours and workshops when needed;
  • Participate in team meetings;
  • Support other gallery projects as needed.

Necessary qualifications for the position:

  • Fluently bilingual in English and French;
  • Strong communication skills, both oral and written;
  • Bachelor’s Degree or higher in Fine Arts, Art History, Cultural Studies, Museum Studies, Communication, Education;
  • Knowledge base in the arts and an interest in museums and education;
  • Ability to work with diverse groups of visitors ranging from small children to adults;
  • Organizational skills with the ability to manage multiple competing priorities in a fast paced environment with close attention to detail;
  • Proficient using MS Office Products to include Word, Excel, etc.;
  • Design skills an asset.

Eligibility Requirements

You are eligible for this internship if you:

  • are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
  • are legally entitled to work in Canada;
  • will be between 16 and 30 years of age at the start of employment;
  • are willing to commit to the full duration of the work assignment;
  • will not have another full-time job (over 30 hours a week) while employed with the program;
  • are an unemployed or underemployed college or university graduate, that is, not employed full-time;
  • are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;
  • are not receiving Employment Insurance (EI) benefits while employed with the program;
  • have not previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.

This position is offered through the YCW program. We encourage BIPOC (Black, Indigenous, People of Colour), New Canadians, LGTBQ+ communities, and people of varying physical ability to please apply. Selected candidates will be invited to an interview at the Gallery with the Head of Public, Educational and Community Programs and the Curator of Education.

Please apply with cover letter and resume to Rachel Kalpana James, Curator of Education:

Please reference the position you are applying for in the subject line.

Thank you for applying. Only those selected for an interview will be contacted.

Please note that successful applicants will be required to provide a current valid Police Record Check from the Ottawa Police Service.